NEMIS National Education Management Information System SQL Structured Query Language
ICT Information Communication Technology
OS Operating System
RAM Random Access Memory
IFMIS Integrated Financial Management Information System UPS Uninterruptible Power Supply
The NEMIS comprises four key modules, each of them having sub modules within them. The functions and details of the modules are as captured below.
a) Institutions Module: This module captures registration and physical aspects of an institution. It achieves this through its six sub modules as presented below.
i) Institutions Registration: The purpose of this sub module is to register institution with the Ministry; this will be used by both Existing schools and news schools.
ii) School infrastructure: It captures equipment and fixed assets in terms of quantity and acquisition date
iii) School Utility: Captures the utility name and brief description on the utility type.
iv) Co- Curricula: Captures the co-curricular activities that takes place in institutions,
year and the highest level achieved.
v) Teaching and learning material: Captures specific quantity of learning materials both
the course books and the supplementary books
vi) Emergency reporting: Enables the school administration to capture any disaster that
their registration; their performance and progression in the education system; and their transition from one level to another. The learner module has five sub modules as follows:
i) Unique Personal Identifier: This module enables the learner to input birth certificate, ID number or Alien number whereupon the system will auto generate a UPI.
ii) Learner Registration: Captures contact details of the learner
iii) Student mobility: Captures details of the learner, mobility type, discharging institution
and the new institution.
iv) Performance Progression: Captures performance details of each learner after
completion of specific level e.g. Primary, Secondary etc.
v) Learner Talent: Captures details on learner’s talents.
c) Staff Module: This module captures every detail necessary from members of staff (teaching
and non-teaching) beginning from their appointment and mobility within the education sector. The module has five sub modules as follows:
i) Teachers and Non-teaching staff registration Module: This interface captures teachers and non-teaching staff personal details in an institution.
ii) Teacher Mobility: This interface captures transfers of teachers from one institution to the other. It also displays the transfer history of a teacher.
iii) Teaching areas: This Interface captures subjects/units a teacher is teaching in an institution.
iv) Study Areas: This interface captures areas a teacher is trained on.
v) Teachers’ responsibilities: This interface captures responsibilities assigned to a
teacher within an institution.
through its five sub modules.
i) Fees: This interface captures the fee amount of an institution with all the approved fee items.
ii) Capitation: This interface is for setting up the capitation to be disbursed to public Primary and Secondary school in a given term within a calendar year.
iii) Income Returns: This interface captures all amount received by the Institution within a given in a year.
iv) Development Fund: It interface captures projects funded in an institution within a given financial year.
v) Expenditure Returns: This interface captures the actual amount spent, milestones achieved and the percentage completed in a project.
e) Password: This interface enables the user to change password.
f) Reports Module: The reports interface allows the user to generate routine and adhoc reports
specific to their mandate. This interface will allow export of data for advanced analysis based on prescribed formats (Excel).
I'm unable to log into the NEMIS postal even by following the given steps, which code is to be used, kindly adviseReply
I'm unable to log into the NEMIS postal even by following the given steps, which code is to be used, kindly advise . My school code is 38604126Reply
Write your comment here...if a school is in the process of registration can they register their pupils and howReply
is there a way to rectify the name of the student if wrongly entered?Reply
Write your comment here...l am unable to log in into the nemis portal after entering the username.kindly adviseReply
please advise on how to go about pupils from East African member states. Will the birth certifactes from these countries be applicable? Also about the Upcountry, county and subcounty, should we fill the Kenyan ones or you want the ones from the original home country?Reply
i am unable to fill the learners module despite the steps since i don't get the fillable form onlineReply
How to access the username. What is the procedure?Reply
How can I edit information on nemis? if I click icon edit it does not respond to allow me make changes.Reply
What does do to learners without birth certificate yet they have been registered?Reply
Birth certificates still a challenge to parents. The dateline is nearing and yet most parents have not got the birth certificates For their children please advise schools!!Reply
How can I edit learners informationReply
how do i download the document after am done with the candidates registrationReply
How do I edit or delete learners information?Reply
How do I edit or delete learners information?Reply
I am unable to change the name of my school from "NYAMASEGA DEB" to "NYAMAGESA DEB".Give me the procedure please.Reply
I am unable to log in the nemis portal since last week 18/11/2018. There is something what is wrong kindly assist.Reply
Would you send me the UPI no. of Mary Gorety Adhiambo Birth certificate no. 430093Reply
can one edit details of already existing learners? Thanks in advanceReply
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