Inter University Transfer

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Apply for inter university transfer:

  1. Visit KUCCPS website via 
  2. Enter your KCSE index number ,2021 as the ‘KCSE year’ ,use your KCPE index number or birth certificate number as password to login into your account 
  3. Click on the ‘transfers’ tab on the top of the window and follow the steps below.

STEP 1: Select the programme you want to transfer to ,In the inter institution transfer field insert the Programme code. You will proceed only if you meet the cut off points and other minimum requirements for the specific course in the institution.

STEP 2: Reason For transfer: The placement service demands that a candidate provides a solid reason for transfer. Main reasons for transfer are; Medical reasons, Financial reasons, Person with Disability, Not my preferred programme or other (You specify). Attach any relevant document that supports the reason for your transfer after which you will be required(in not less than 300 and not more than 600 words) to explain the reason for initiating the transfer. The next page will load automatically if all fields are filled.

STEP 3: Transfer payment: A non refundable transfer fee of Sh 1,000 is paid to KUCCPS via Mpesa .You will follow the procedures indicated in the current window to make payments. After entering the Mpesa confirmation code ,the system will validate and automatically load the next step.

STEP 4: Approval by Receiving institution: The institution you applied to transfer to will receive your application, Considering the availability of space of the course at the institution, the receiving institution may endorse or reject your request.

STEP 5: Approval by release institution: If your application is accepted by the receiving institution, the releasing institution will most probably endorse your transfer.

STEP 6: Approval by KUCCPS: After your transfer is approved by both the releasing and receiving institutions, the placement service will review your application.

STEP 7: Once your application has been reviewed by KUCCPS ,you will be required to download the transfer letter which you will present to the receiving institution during admission.

NOTE for Inter University Transfer

Inter institution transfer is done Online. No physical presentation of application forms to any office.

Inter Faculty/change of course is done by the institution (University) and not by KUCCPS.


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Ref.: KUCCPS/14/1/VOL IV/64

June 8, 2022

Vice-Chancellors, Principals, University Constituent Colleges, Principals, TVET Institutions

Dear Sir/Madam,


During the release of the 2020/2021 Placement Cycle report on June 2,2020, the Cabinet Secretary for Education directed the Placement Service to conduct the Inter-Institutional Transfer process online for students who may wish to change their programmes and institutions following the laid down procedures and within the set timelines. Inter-institutions transfer process involves the following steps:

i. The student initiates an online transfer application and submits to the receiving institution.

ii. The receiving institution endorses the transfer applications received through their institution portal and submit.

iii. The releasing institution receives the application and clears the student (applicant) through their institutions portal and submits.

iv. The endorsed application comes to the CEO, KUCCPS for approval where a transfer letter will be generated and accessed by the applicant and the two institutions involved.

v. The applicant downloads the approved transfer letter and presents the same to the receiving institution for admission and joining instructions. It has been the practice from the past to open the online application system for Inter-Institutions transfers for a period of two (2) months. The Placement Service will open the system for IIT application and processing from June 15, 2020 to August 15, 2020. Additional guidelines for institutions and applicants will be published on the application portal before the commencement of the exercise. The purpose of this letter is, therefore, to inform you of the timelines and to request you to accord applicants timely support while observing the prescribed health guidelines due to the Covid-19 pandemic. 2 We take this opportunity to thank you for the continued cooperation.

Yours Sincerely,


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Payment For 2022/2023 KUCCPS Inter university transfer mpesa

1. An application-processing fee of Ksh1,000 is charged per application.

   A prompt for the M-PESA transaction code will appear at the point of submission. Please keep the transaction code safely as it may be required again.

  CAUTION! Do not make any payment before the applicant has been prompted or after the application deadline has passed!

2. Once one has made an application for transfer, the applicant may monitor the progress of their application via the student’s portal.

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