how to register a sacco in kenya - cooperative society, NON聽DEPOSIT聽or DEPOSIT TAKING聽 plus Rules and Regulations to follow

How to register a cooperative society in Kenya

NON DEPOSIT TAKING SACCO REGISTRATION:

1.  Formal request in writing with intent for the formation of a sacco.
2.  Proposed names for search and approval;
3.  Objects of the society;
4.  The number of members in the society (At least 10 members);
5.  The names, occupation and postal addresses of the Chairman, treasurer and secretary;
6.  Proposed Physical address of the society. Address includes road, plot number, town, and county;
7.  Constitution for the society
8.  Form A (application for registration of a society)
9.  Form B ( notification of registered office and address of a society)
10.  Sacco registration form

Upon receipt of the above documents, the Cooperative officer shall convene a meeting within a week with the proposed members. The quorum of this meeting (Pre Co-operative SACCO Meeting) shall be ten members. The main agenda of the meeting shall be pre co-operative education. During the meeting; the promoters shall appoint interim officials for purpose
of overseeing registration.
Apart from above documents the following will be required;

The proposed by-laws in four copies; Filled application for registration form in four copies;Supplementary information form in four copies;Economic
appraisal in four copies;
In case of salaried workers, a letter from the employer is needed agreeing check off. Minutes of the pre co-operative SACCO meeting and application and registration fees payment.

Upon approval of the name, a Sacco registration form will need to complete with details of all the board members and members including proof of identity documents, physical address of all members.

The registration process takes about two months.

 After successful SACCO registration, the newly registered SACCO society is required by law to convene the first general meeting within a month after receipt of the certificate by the interim official. Failure to do so, the co-operative officer will recommend to the Commissioner for co-operative development  for immediate cancellation of the certificate of registration.

DEPOSIT TAKING SACCO REGISTRATION:

If the Sacco intend on taking deposits from your members/customers, it will be required to obtain a license from SASRA. SASRA is mandated by section 24 of the Saccos Societies Act 2008 to license and regulate the operation of Deposit Taking Saccos.

• For formally employed persons, a letter of confirmation from the employer. For religious based common bond, a copy of certificate of incorporation of the organization accompanied by a letter of approval from the presiding clergy. For Matatu/Transport Societies SACCO, copies of at least ten log books of the proposed members vehicles.
• For  business people, copies of certificate of incorporation, /business licenses from at least ten proposed members. For marketing societies, introductory letter from the area chief to confirm the common bond and expected production. For welfare and self help groups intending to convert to co-operatives, a copy of certificate of registration from relevant ministry. For other informal organizations, a letter of introduction from the area Chief.

 Sacco Rules and Regulations. Sacco Societies Regulations 2010

Once the above steps are completed, you should receive a Certificate of Registration from the Registrar. This will enable you to acquire Sacco Bank account, other business permits, NHIF and NSSF, tax arrangements.

The newly registered SACCO society to convene the first general meeting within a month after receipt of the certificate by the interim official. Failure to

How to register a SACCO in Kenya – In recent times, the number of Sacco’s in the country has grown tremendously. A Sacco is a very effective way of saving and way to access quick and cheap means of raising capital. The Sacco as an entity has power that comes from having members and regular income from contributions. There are two types of Sacco’s

1. Non deposit taking Sacco – They are registered by the commissioner for cooperative development to mobilize saving from their members and also provide credit facilities against the collateral of such savings. They are governed under the Cooperative societies Act, and are not authorized to take withdraw-able deposits or present themselves to the public as deposit taking entities
2. Deposit taking Sacco – They are licensed and regulated by SASRA (Sacco Societies Regulatory Authority). Besides the basic saving and credit products they also provide basic banking services ie they demand deposits, provide payment services and some even provide ATMs.

Registration Requirements for a Non Deposit Taking Sacco

1. Formal request in writing to the commissioner for cooperative development with intent for the formation of a non-deposit taking Sacco
2. Proposed Names for Search and approval
3. Objectives of the society
4. The number of members in the society ( at least 10 members)
5. The name, occupation and postal addresses of the chairman, treasurer and secretary
6. Proposed physical address of the society, address includes road, plot number, town and county
7. Constitution of the society
8. Sacco Registration Forms

Upon provision of the above the cooperative officer shall convene a meeting within a week with the proposed members, the main agenda being pre cooperative education. Other requirements for the registration shall be communicated at this point. Upon approval of the Name and Registration the Sacco is required to convene the first general meeting with a month after receipt of the certificate.

Registration Requirements for a Deposit Taking Sacco

1. Capital: the Sacco has to provide a minimum core capital of Kshs 10 million as shown in their financial or through submission of bank statements
2. Fit and proper test: all directors and senior management will be subject to a fit and proper test vetting their moral and professional suitability to be on the board and to manage the Sacco Society Respectively.
3. Business Plan: a detailed four year business plan and feasibility study including projected financial statements.
4. Fill in and submit application forms to SASRA and required documents
5. If satisfied SASRA will issue a letter of intent, upon which the Sacco will be required to set up its business premises, put in place the management information systems and develop a comprehensive risk management framework.
6. Once the above is completed SASRA will conduct an onsite inspection within 30 days and if satisfied will issue a Letter of Compliance to the Sacco within another 30 days.
7. The body will then issue a License upon payment of the stipulated license fees.

The estimated time is 4 months for a Sacco that fully complies with all the licensing requirements. The license for deposit taking is renewable annually.

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