The Kenya National Examinations Council ( KNEC ) started implementing policy in replacement of certificates for the affected candidates who sat for KNEC examinations from year 1981 on 2nd March 2009
2.0 The conditions for replacement for certificate (s) are as follows :
2.1 Replacement for certificate is issued once only
2.2 Applicants are required to fill the application form when requesting for certificate replacement and submit it to the Council Secretary/Chief Executive, Kenya National Examinations Council, P.O Box 73598 – 00200, and City Square, Nairobi.
The form can be obtained from the KNEC Archives and Records Offices or downloaded from KNEC website: ww.knec.ac.ke
3.0 Required Documents :
3.1 Copy of the certificate [s] or result slips[s]. Mandatory
3.2 Letter of recommendation from head teacher of the school attended or from EDO/DEO for private candidates or for those their schools have been closed down addressed to KNEC; [Original Mandatory
3.3 Sworn legal affidavit on identity of applicant; Original Mandatory
3.4 Letter of recommendation from employer to KNEC; Original Mandatory
3.5 Police Abstract indicating of loss of certificate; Report should be done at the point of loss. [Original mandatory]
3.6 Copy of Identification Card [ID]/Passport or Birth Certificate for those under 18 years .The name on Birth Certificate/ID Must tally with those used during Examination.
Those who have changed their names legally must attach the legal documents they used to change their name. E.g. marriage certificate for women or the copy of Gazette the changed name appears. [Mandatory]
Application with differing Examination details will not be processed.
3.7 KNEC bank deposit slip; Original Mandatory
4.0 Details of Fees Payable :
4.1 The fees required for Replacement Certificate is KE 5,000/= + 16% VAT KE 800/- a total of 5,800 per certificate.
4.2 The fees should be paid at KNEC collection accounts in any branch of the following banks:
i. Equity Bank
ii. Co-operative Bank of Kenya
iii. National Bank of Kenya
iv. Kenya Commercial Bank
[KNEC deposit bank slips are available in these banks]
5.0 Collection of the Replacements Certificate :
5.1 The replacement certificate should be collected in person by the owner in representation of original passport/ID. Minor, to be accompanied by one of the parents with original ID.
5.2 Certificates that will not have been collected within 2 years from date of application will be disposed off without further communication and No refund.
6.0 Notes :
6.1 KNEC does not accept cheques.
6.2 Replacement takes duration of sixty working days.
KNEC currently replaces certificates for the examinations of year 1981 to 2010 only.
6.3 Post schools examination s [Business and Technical; Modular courses] copies of results slips for all modules sat must be attached.
6.4 Clients must ensure that their certificates are lost /destroyed before applying for replacement.
Money once paid is not refundable in under any circumstances.
6.5 Incomplete application forms will not be processed.
7.0 Further equerries may be sent to the Council Secretary/Chief Executive, Kenya National Examination Council, Attention: Head of Section Archives and Records.
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